Special Meeting Update: Board Election Results Certified - December 14, 2025

On Sunday, December 14, 2025, the West Winds Master Homeowners’ Association, Inc. held a Special Meeting of the Members to share the certified results of a community-wide vote regarding the possible removal or retention of current Board Directors.

Thank you to everyone who took the time to vote or attend. Community participation matters, and your engagement helps ensure that West Winds continues to be governed thoughtfully, transparently, and in accordance with our shared rules.

The meeting was conducted online via Zoom and was informational only, as required by the Association’s Bylaws and Montana law. Its sole purpose was to report the election results and outline next steps, if any were required.

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VOTING RESULTS: All Current HOA Directors Retained

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Why the Special Meeting Was Held

Earlier this fall, the Association received a valid member petition requesting a vote on whether to remove one or more current Directors. In response, the Board followed the process outlined in the Association’s governing documents and Montana law, including:

• Providing formal notice to all members

• Conducting a written electronic ballot election

• Engaging an independent election inspector to oversee and certify the process

These steps are designed to ensure fairness, accuracy, and confidence in the outcome—regardless of differing viewpoints.

How the Vote Was Conducted

Voting was conducted via ElectionBuddy, a secure, auditable voting platform widely used by homeowners’ associations, nonprofits, and public organizations. Members received unique ballot links by email, and paper ballots were mailed to members without an email address on file.

The entire election process—including ballot delivery, voter eligibility, audit logs, and vote tabulation—was independently reviewed by an election inspector from Brown, Kaleczyc, Berry & Hoven, P.C. (BKBH).

Participation & Quorum

• 168 ballots were received

• This represented 40.78% of all lots in the community

• The required quorum was met

• No ballots were excluded for lack of good standing

Election Results

Under the Association’s Bylaws, removing a Director requires meeting a specific voting threshold tied to that Director’s original election results—not a simple majority.

After certification by the independent election inspector:

• No Director met the required threshold for removal

• All current Directors were retained

• No additional elections are required

The election has now been formally closed.

What Happens Next

The certified election results and official meeting minutes have been finalized and retained as part of the Association’s permanent records.

With the election now concluded and results certified, the Board will continue its regular work on behalf of the community. No additional elections or follow-up actions are required as a result of this vote.

The Board appreciates the time and participation of all members who voted and attended the Special Meeting. While neighbors may not always agree on every issue, West Winds is strongest when we engage respectfully and work together toward the long-term health of the community.

The Association remains committed to:

• Transparency

• Following the governing documents

• Truthful and accurate information

• Fair, lawful, and respectful community governance

Thank you for being part of West Winds. We look forward to the year ahead.

Warmest Regards,

Directors & Officers

Kitch Walker, President (3YR Term - elected in Jan 2023)

Linda Racicot, Treasurer (3YR Term - elected in Feb 2024)

Mandee Arnold, Secretary (3YR Term - elected in Feb 2024)

Officers

John Stelly, Vice President

Dillon Fatouros, Assistant Secretary

The Board of Directors & Officers

West Winds Master Homeowners’ Association, Inc.

REMINDER: West Winds HOA's officially approved MEETING MINUTES are provided to members via PayHOA / Documents