Petition & Ensuring Accurate Information-West Winds HOA-Official Board Update

Board Approved for Public Sharing: Copy of Email Message sent to West Winds HOA Members on November 14, 2025

November 14, 2025

Subject: Official Board Update on Petition & Ensuring Accurate Information-West Winds HOA

Dear West Winds Homeowners,

Thank you for your continued support and engagement. We truly appreciate the questions, feedback, and information so many of you have shared—it has played an important role in supporting transparency and accuracy throughout this process.

Why a Petition to Remove the Board?

The Board recently received a member petition demanding that the HOA Board “Call a Special Meeting of Members” to “Remove the Current Board of Directors and Elect Replacements.”  The petition did not include any reasons or explanation as to why removal was being sought.

As part of its fiduciary responsibilities, the Board consulted with legal counsel and reviewed the petition to ensure that all actions taken comply with the Association’s Bylaws and Montana law. During this review, the Board identified several procedural and factual irregularities that raised concerns about the petition’s validity. However, rather than challenge or discard it, the Board elected to verify each submitted signature and move forward in good faith to ensure members’ rights were respected and due process was upheld.

In accordance with the Association’s Bylaws, Section 3.2, and Montana Code § 35-2-527, a valid petition must be signed by ten percent (10%) of the voting power that is eligible to vote (42 of 412 lots), state its purpose, and be verified by the Board.

The Board completed the required verification and determined that the petition met the minimum threshold needed to call a Special Meeting. As required, on October 15, 2025, the Board subsequently issued the official Notice of Special Meeting and Election information (voting to remove or retain the current board) via email and mail.

Fact vs Myth – The Truth Matters

In recent weeks, the Board has also received verified reports that some individuals associated with the petition have circulated false or misleading information about the HOA or its Board members through various channels, including door-to-door conversations, meetings, emails, mailings, printed materials, and social media.

Misinformation can create costly & harmful confusion, division, and misunderstandings about HOA operations. To help ensure all homeowners have access to accurate and verifiable information, the Board will begin sharing a series of Fact vs. Myth Updates via email and the HOA website. These updates will reference verified records, governing documents, and applicable Montana law.

Protecting the Community’s Integrity

The Board also reminds members that unauthorized use of the HOA’s name, logo, or materials, especially in ways that misrepresent the Association, is strictly prohibited. Similarly, interference with official HOA vendors or projects disrupts operations, delays maintenance, and increases administrative and legal costs for all homeowners.

We sincerely appreciate the homeowners and vendors who have shared concerns, forwarded documentation, or reported incidents. Your engagement has strengthened transparency, accountability, and responsible governance throughout this process.

Commitment to Transparency and Respect

The Board extends its sincere gratitude to all homeowners who have reached out with support, constructive questions, and helpful documentation. Your involvement has been essential in maintaining and fostering accuracy, transparency, and accountability.

We share a collective responsibility to maintain a respectful, cooperative neighborhood built on accurate information and mutual respect. The Board—composed entirely of unpaid volunteers—values homeowner participation and welcomes constructive dialogue through appropriate and official channels, including Board meetings, formal correspondence, and verified HOA email addresses.

We encourage all members to rely on official HOA communications for accurate information and to verify any claims directly with the Association before sharing them.

Stay Informed

For accurate and official information, please refer only to the following authorized sources:

• Mailed and emailed communications directly from the Board of Directors

• Official HOA Website: www.westwindsHOAbozeman.org

• PayHOA Member Portal:https://www.westwindshoabozeman.org/paymybill

• Official HOA or Board Emails: contact@ or any address using the @westwindsHOAbozeman.org domain; 

• Emails sent via PayHOA with a FROM address of: 

  • West Winds HOA <mailer@payhoa.com>

Any page, platform, survey, or material not directly administered by the Board or these official channels is NOT affiliated with the Association and should not be treated as an official source.

Looking Ahead

The Board remains committed to keeping the community informed, ensuring fair and lawful governance, and supporting positive, forward-looking steps for West Winds.

We encourage all homeowners to register and participate in the upcoming (Regular) Board Meeting on Tuesday, November 18, 2025, at 6 PM MDT via Zoom, where the Board will share additional insights & factual updates about the HOA and its operations. We also welcome members to continue reaching out with questions, information, or concerns.

We are proud of our neighborhood. West Winds is a community grounded in accountability, integrity, and shared pride. By focusing on facts, fairness, and constructive dialogue, we can move forward together and keep our community thriving.

Sincerely,

Kitch Walker, President

John Stelly, Vice President

Linda Racicot, Treasurer

Mandee Arnold, Secretary

Dillon Fatouros, Assistant Secretary

The Board of Directors & Officers

West Winds Master Homeowners’ Association, Inc.

www.westwindsHOAbozeman.org